How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

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Daksha Gupta
Daksha Gupta
A big time introvert. Daksha is a shy and socially awkward person. She is a full time dog lover and half time human. She finds her comfort in simple artistic expressions. Her love for art, dance, and writing transcends her into another world.

When you wish to have your personalized documents in Word, then you may add signatures to them at the end. Adding a signature to a document gives it more weightage to it. You can also add signatures to documents like letters, contracts, or other official documents. To do so, you need to have an idea about the same. So, we have done the hard work for you and have curated the article on how to insert signature in word. This would solve all your questions regarding the same.

You can also add many signatures, like digital or picture signatures. All the signatures are easy to create and add to the documents. You can also do the same by attaching them to the documents and following the process mentioned below. So go through the article below and decide for yourself which one you wish to add.

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How to Insert Signature in Word?

A document with a signature will provide somebody with a location to sign a printed document. Hence, when you plan to print a Word document, adding a signature is the easiest method. Please refer to the steps below to add a signature to the Word document.

1. Go to menubar in Word and select Text.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

2. Click Insert on the Signature Line.

3. In the “Signature Setup” box, fill your signature details.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

Note: You can include the name, title, and email address here.

4. You can provide instructions for the signer.

5. Select “OK” to insert your signature.

After confirming the signature options, a signature line is inserted to signify where to sign.

This is how you can learn how to insert signature in Word.

You can place the signature in an appropriate position within the Word document. The document can be signed now after printing. You can insert a digital signature when you save the Word document into the DOCX file format.

Also read, How to Copy Conditional Formatting in Microsoft Excel

How to Insert Digital Signature in Word?

To add a digital signature to the Word document, follow the above instructions and insert a signature first. You have to install a security certificate for the signature. Word will ask for the same when you do not have one, and you can acquire one from a “Microsoft Partner”. You can create a digital certificate with a third-party tool in Microsoft Office installation folder. To insert a digital signature in Word, follow the guided steps below.

1. Find the third-party tool “Selfcert.exe” in your Office installation folder and double-click to open it.

2. In the Selfcert tool, type name in the “Your Certificate Name” box and tap “OK.”

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

3. When the digital certificate is installed, return to the Word document and double-click on the signature.

4. In the “Sign” box, type your name and click “Select Image” to insert a picture of handwritten signature.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

5. Click “Sign” to insert a digital signature.

6. Once signed, Word will confirm the signature is added.

Note: If you edit the document after signing, the digital signature becomes invalid, and you must sign again.

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How to Add Picture Signature in Word?

Apart from using a handwritten signature in word, you can take a picture, scan a copy, and upload it to your computer. Insert a picture of the signature in the Word document. To use Picture Signature in Word, please follow the steps below.

1. Select Insert.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

2. Select Pictures to insert images in the document.

3. Double-click on the signature line and click on “Select Image” to insert.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

4. On the menu bar select “Insert Pictures” and choose “From a File” to select a signature image.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

5. Click “Sign” to place the image onto the signature line.

How to Insert Signature in Word | 5 Steps to Add Signature to Your Document

6. When the picture signature is inserted, the image file with the signature will be inserted above the signature line.

Also read, How to Make Gridlines Darker in Microsoft Excel | 2 Methods

How to Insert Digital Signature in Word?

Wrapping Up

When you want to insert signature in word file, you can do it in digital format or as a picture signature, whichever you wish. I hope there are no more queries regarding how to insert a signature in a word file. We have explained all the needed steps required to insert your signature. I hope they are helpful to you.

Frequently Asked Questions

How to insert signature in word?

When you wish to insert a signature in a word, you must follow some steps to insert your signature below the word document.

Can I add a picture signature to my word document?

Yes, you can add a picture signature to the word document by going through a step-by-step process.

Where can I add signatures to my word document?

You can add signatures in the word document for official ones, for important ones, and for the documents which need to be shared with official mails.

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